Are you a landlord who's constantly looking for ways to improve your investment? Have you ever wondered if there are things you should be doing each year to ensure your properties remain in top-notch condition and continue to yield profitable returns? You're not alone.

In this article, we'll delve into the often overlooked yet crucial tasks that landlords should be prioritizing annually. From routine maintenance checks to staying updated on legal regulations, we'll explore key strategies to help you navigate the dynamic world of property management while maximizing the value of your investments.

Annual Landlord Responsibilities: Ensuring Property Success Year-Round

As we embark on another year of property management, it's essential to stay proactive in maintaining the integrity and profitability of our rental investments. Here are ten vital tasks that should be on every landlord's annual to-do list:

1. Lease Renewal

Renewing leases with existing tenants is not only about extending their stay but also about reaffirming a positive landlord-tenant relationship. It provides both parties with security and stability for the upcoming year.

By communicating early and discussing lease terms, landlords can address any concerns or changes while also showing appreciation for reliable tenants. This process not only reduces turnover costs but also fosters a sense of loyalty and commitment, contributing to a more harmonious rental environment.

2. Market Rent Verification

Keeping rental rates competitive is essential for attracting and retaining tenants while maximizing income. Regularly verifying market rents involves researching similar properties in the area, considering factors like location, amenities, and demand.

Exterior apartment building windows and balconies

By staying informed about local rental trends, landlords can ensure that their pricing remains competitive without undercutting potential revenue. Adjusting rental rates accordingly not only helps to attract quality tenants but also reflects the property's value, ultimately contributing to long-term profitability and tenant satisfaction.

3. Alarm Maintenance

Tenant safety should always be a top priority for landlords. Regularly checking smoke and carbon monoxide alarms ensures that they are functioning correctly and provides peace of mind for both tenants and property owners. This simple yet crucial task can be easily overlooked but is essential for early detection of potential safety hazards. Landlords should inspect alarms for proper installation, test them regularly, and replace batteries as needed.

4. Water Leak Inspection

Regularly inspecting for water leaks is imperative for preventing extensive damage to the property and minimizing repair costs. Landlords should systematically examine areas prone to leaks, such as plumbing fixtures, faucets, toilets, and appliances like dishwashers and washing machines.

Inspecting the building structure for signs of water intrusion, such as stains or mold growth, is crucial.

5. Key Functionality Check

Ensuring that all keys to the property are functional is a simple yet often overlooked responsibility. Landlords should regularly test keys to exterior doors, including front and back entrances, as well as any locks for storage units or common areas.

This proactive approach helps prevent tenant inconvenience due to malfunctioning keys or unexpected lockouts. It also reduces the risk of security breaches by promptly identifying and addressing any issues with key access.

A key in a door.

6. Insurance Review

Reviewing landlord insurance policies annually is essential for maintaining adequate coverage and managing costs effectively. Landlords should assess their insurance needs based on factors such as property value, location, and specific risks, such as natural disasters or liability concerns.

Comparing insurance rates from different providers can help identify opportunities for savings without sacrificing coverage. Additionally, landlords should ensure that their policies reflect any changes to the property or rental arrangements, such as renovations or the addition of new amenities.

7. Tenant Contact Update

Maintaining current tenant contact and emergency information is crucial for effective communication and response in case of emergencies. Landlords should regularly collect and update tenant contact details, including phone numbers, email addresses, and alternative contact persons in case of emergencies.

Obtaining information about tenants' emergency contacts, medical conditions, and special needs enables landlords to provide appropriate assistance during unforeseen circumstances.

8. Furnace Filter Replacement

Regularly changing furnace filters is essential for optimizing HVAC system performance, improving indoor air quality, and extending equipment lifespan. Landlords should follow manufacturer recommendations regarding filter replacement frequency, typically every one to three months.

Dirty filters restrict airflow, leading to reduced heating and cooling efficiency and potentially causing system malfunctions or breakdowns. By scheduling routine filter changes, landlords can prevent costly repairs and minimize energy consumption, ultimately saving money on utility bills.

A bedroom dresser with a large painting above it

9. Gutter Cleaning

Regular gutter maintenance is essential for preventing water damage to the property's exterior and foundation. Landlords should inspect gutters and downspouts at least twice a year, ideally before the rainy season and after the fall foliage has cleared.

Removing debris such as leaves, twigs, and dirt ensures unobstructed water flow and prevents clogs that can lead to overflowing gutters and water infiltration into the building. Neglected gutters can cause damage to roofing, siding, and landscaping, leading to costly repairs and decreased property value.

10. Rental License Renewal

Renewing your rental license is a critical responsibility that ensures compliance with local regulations and protects your legal standing as a landlord. Many jurisdictions require landlords to obtain and renew rental licenses periodically to legally rent out their properties.

Failure to renew could result in fines, penalties, or even legal action, jeopardizing your ability to operate as a landlord. By staying up-to-date with license renewals, landlords demonstrate their commitment to following local laws and regulations, fostering positive relationships with regulatory authorities and tenants alike.


In conclusion, maintaining rental properties requires diligence and attention to various responsibilities. Campus Connection Property Management understands the importance of these tasks in ensuring the success of rental investments.

From renewing leases and verifying market rents to prioritizing tenant safety with regular alarm checks and addressing maintenance needs like water leaks and key functionality, our comprehensive approach covers every aspect of property management.

Additionally, our team assists landlords with insurance review, tenant communication updates, HVAC maintenance, gutter cleaning, and rental license renewals. By entrusting your property to Campus Connection Property Management, landlords can confidently navigate these annual responsibilities while maximizing the value and profitability of their investments.